Privacy Policy
IBIMA Publishing
Last Updated: [Insert Date]
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1. Introduction
This Privacy Policy explains how IBIMA Publishing LLC (“IBIMA Publishing,” “we,” “our,” or “us”) collects, uses, and protects information when you access or use our website, ibimapublishing.com (the “Website”).
By using the Website, you agree to the practices described in this Privacy Policy.
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2. Information We Collect
We collect limited personal and publication-related information necessary for academic publishing operations.
Information you provide directly:
• Email addresses (authors, reviewers, and correspondents)
• Names and institutional affiliations (when provided in manuscripts or communications)
• Manuscript submissions and related academic content
• Communications sent to us (e.g., email correspondence or contact form submissions)
Information we do NOT collect:
• Payment card or banking details (payments are processed externally via third-party providers or wire transfer systems)
• Sensitive personal data unrelated to academic publishing
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3. How We Use Information
We use collected information for the following purposes:
• Managing manuscript submission, peer review, and publication processes
• Communicating with authors, reviewers, and editors
• Publishing and indexing academic content
• Assigning DOIs and integrating with indexing services
• Maintaining academic and publication integrity
• Sending information about journals, special issues, or related academic updates (where applicable)
• Ensuring website security and operational functionality
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4. Legal Basis for Processing (where applicable)
Where applicable under data protection laws (including GDPR), we process personal data based on:
• Legitimate interests in operating an academic publishing platform
• Performance of publishing-related services
• Compliance with legal and regulatory obligations
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5. Sharing of Information
IBIMA Publishing does not sell or rent personal data.
We may share limited information with trusted third parties strictly for publishing operations, including:
• CrossRef (DOI registration)
• iThenticate or similar plagiarism detection services
• Indexing and abstracting databases
• Website hosting and IT service providers
These third parties are required to process data only for the purposes of providing their services.
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6. Data Retention
We retain personal and publication-related data for as long as necessary to:
• Maintain the academic record of published work
• Support indexing and citation databases
• Comply with legal, ethical, and archival requirements
Published articles and associated metadata may be retained indefinitely as part of the academic record.
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7. Cookies and Tracking Technologies
The Website may use basic cookies or similar technologies to:
• Ensure proper website functionality
• Improve performance and user experience
• Collect limited analytics data (if enabled)
Users may disable cookies through their browser settings.
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8. International Data Transfers
IBIMA Publishing operates globally. Information may be processed and stored in the United States or other jurisdictions where our service providers operate.
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9. Data Security
We implement reasonable administrative, technical, and organizational measures to protect information against unauthorized access, loss, or misuse.
However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.
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10. Your Rights
Depending on applicable laws, you may have the right to:
• Request access to your personal data
• Request correction of inaccurate information
• Request deletion of your data, subject to legal and publication requirements
• Object to certain types of data processing
Requests may be submitted using the contact information provided below.
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11. Academic Publishing Context
Please note:
• Published articles and author information become part of the permanent academic record
• Such content may remain publicly accessible even after withdrawal requests, where required for scholarly integrity
• Retractions or corrections may be issued in accordance with publishing ethics
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12. Third-Party Services
Our Website and publishing workflow rely on third-party services, including:
• DOI registration services (e.g., CrossRef)
• Plagiarism detection systems (e.g., iThenticate)
• Indexing and abstracting platforms
We are not responsible for the privacy practices of these third-party services.
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13. Children’s Privacy
The Website is not intended for individuals under the age of 16. We do not knowingly collect personal data from minors.
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14. Changes to This Privacy Policy
IBIMA Publishing reserves the right to update this Privacy Policy at any time. Updates will be posted on this page with a revised “Last Updated” date.
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15. Contact Information
IBIMA Publishing LLC, 34 E. Germantown Pike, Ste 327, Pennsylvania 19401, USA
For inquiries, please use the contact form available on our Website.
Alternative contact details may be provided upon request where required for legal or regulatory compliance.
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End of Privacy Policy
