1. Introduction
This Privacy Policy explains how IBIMA Publishing LLC (“IBIMA Publishing,” “we,” “our,” or “us”) collects, uses, and protects information when you access or use our website, ibimapublishing.com (the “Website”).
By using the Website, you agree to the practices described in this Privacy Policy.
2. Information We Collect
We collect limited personal and publication-related information necessary for academic publishing operations.
Information you provide directly:
• Email addresses (authors, reviewers, and correspondents)
• Names and institutional affiliations (when provided in manuscripts or communications)
• Manuscript submissions and related academic content
• Communications sent to us (e.g., email correspondence or contact form submissions)
Information we do NOT collect:
• We do not directly collect or store payment card details. Payments are processed via third-party providers or bank transfer systems, which may collect limited payment-related information.
• Sensitive personal data unrelated to academic publishing
3. How We Use Information
We use collected information for the following purposes:
• Managing manuscript submission, peer review, and publication processes
• Communicating with authors, reviewers, and editors
• Publishing and indexing academic content
• Assigning DOIs and integrating with indexing services
• Maintaining academic and publication integrity
• Sending information about journals, special issues, or related academic updates (where applicable)
• Ensuring website security and operational functionality
4. Legal Basis for Processing (where applicable)
Where applicable under data protection laws (including GDPR), we process personal data based on:
• Legitimate interests in operating and improving an academic publishing platform, ensuring publication integrity, and maintaining the scholarly record
• Performance of publishing-related services
• Compliance with legal and regulatory obligations
5. Sharing of Information
IBIMA Publishing does not sell or rent personal data.
We may share limited information with trusted third parties strictly for publishing operations, including:
• CrossRef (DOI registration)
• iThenticate or similar plagiarism detection services
• Indexing and abstracting databases
• Website hosting and IT service providers
These third parties are required to process data only for the purposes of providing their services. All third-party processors are engaged solely for operational and publishing purposes.
6. Data Retention
We retain personal and publication-related data for as long as necessary to:
• Maintain the academic record of published work
• Support indexing and citation databases
• Comply with legal, ethical, and archival requirements
Published articles and associated metadata are generally retained indefinitely as part of the academic record, unless legal or regulatory requirements dictate otherwise.
7. Cookies and Tracking Technologies
The Website may use basic cookies or similar technologies to:
• Ensure proper website functionality
• Improve performance and user experience
• Collect limited analytics data (if enabled)
Users may disable cookies through their browser settings.
8. International Data Transfers
IBIMA Publishing operates globally. Information may be processed and stored in the United States or other jurisdictions where our service providers operate.
9. Data Security
We implement reasonable administrative, technical, and organizational measures to protect information against unauthorized access, loss, or misuse.
However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.
10. Your Rights
Depending on applicable laws, you may have the right to:
• Request access to your personal data
• Request correction of inaccurate information
• Request deletion of your data, subject to legal and publication requirements
• Object to certain types of data processing
Requests may be submitted using the contact information provided below.
11. Academic Publishing Context
Please note:
• Published articles and author information become part of the permanent academic record
• Such content may remain publicly accessible even after withdrawal requests, where required for scholarly integrity
• Retractions or corrections may be issued in accordance with publishing ethics
12. Third-Party Services
Our website and publishing workflow rely on third-party services, including:
• DOI registration services (e.g., CrossRef)
• Plagiarism detection systems (e.g., iThenticate)
• Indexing and abstracting platforms
These third-party services have their own privacy policies, and IBIMA Publishing is not responsible for their independent data processing practices.
13. Children’s Privacy
The Website is not intended for individuals under the age of 16. We do not knowingly collect personal data from minors.
14. Changes to This Privacy Policy
IBIMA Publishing reserves the right to update this Privacy Policy at any time. Updates will be posted on this page, and the “Last Updated” date will be revised accordingly.
15. Contact Information
IBIMA Publishing LLC, 34 E. Germantown Pike, Ste 327, Pennsylvania 19401, USA
For general inquiries regarding this Privacy Policy, please use the contact form available on our website. Where required for legal, regulatory, or compliance purposes, additional contact details may be provided upon request.
End of Privacy Policy
Last revised: April 13, 2026